Articles of Association

§ 1. Name and place of business

Article 1. The name of the organisation is ”Udlændinge Vejleder Udlændinge” shortened UVU.

Article 2. The place of business is Copenhagen.

Article 3. If required, affiliation with other educational institutions in Denmark is possible. Likewise, establishment of cooperation with student associations and ethnic associations is possible, if the Board unanimously adopt it.

§ 2. The objectives of the association are

Article 1.

a) “Udlændinge vejleder udlædinge igennem danske uddannelser” is a project with the purpose of guiding and aiding foreigners who want to get an education, through consultation with educated foreigners who will orient them regarding their choices.

It is often easier to address a person of the same ethnicity as oneself due to the similar hardships and challenges as one has met through youth educations and higher educations.

b) The organisation has no party political bias, therefore party political marketing is not allowed at UVUs events.

c) UVU is an unaffiliated association, which is neither attached to any ideological nor religious direction. Thereby UVU is both politically and religiously neutral and do not cooperate with other

d) associations without full unanimity in the Board.
If there has been agreed upon cooperation with other associations or individuals, the Board can create a contract, which as a minimum contains information about the objective of the cooperation, division of responsibilities and possible apportionment of financial responsibilities. Violations of this can, if the majority of the Board finds it necessary, end the cooperation immediately.

Article 2. UVU does not discriminate on the grounds of nationality, race, gender or ethnicities, either regarding those in seek of consultation or those consulting.

§ 3. Mission

Article 1. UVU does not possess professional competencies, nor are we claiming to be professional or academic counsellors.

Article 2. UVU must be considered an extra resource, for those who request/want orientation on particular educations but not a replacement of the current academic counsellors at the different institutions.

Article 3. UVU will at any time refer to professional and academic counsellors if needed.

Article 4. The UVU guide is to be considered a “big brother/big sister” who is able to guide and advise within his/her own educational area/ work area.

§ 4. Membership

Article 1. Anyone who wants and has the will to work for the objectives of the association and who agrees upon them, can become a member.

Article 2. Everyone can become a member of the association, whether one is an advisor or not.

Article 3. Registration must be done at a written request on the registration form, approved by the Board. Membership is valid only when the membership fee of 100 DKK is paid.

Article 4. Non-members are welcome at UVUs public events, unless otherwise is explicitly indicated.

Article 5. Withdrawal can be done by written enquiry to the Board by mail or e-mail.

Article 6. Members pay the membership fee which has been specified by the Board. Membership fee is charged in advance of every financial year.

Article 7. The Board can exclude a member if necessary.

Article. 8. Exclusion can take place on the following basis:

a) when a member acts against regulations – work against the purpose of the organisation.

Article. 9. As a member you have the right to defend your position at the shareholders meeting.

§ 5. Shareholders’ meeting

Article 1. The shareholders’ meeting is the highest authority of the organisation.

Article 2. The ordinary shareholders’ meeting takes place once a year, by the end of November and is held with at least 14 days notice, stating the agenda.

Article 3. All members of the organisation are entitled to enter- and vote at the shareholders’ meeting, as long as they have paid overdue membership fee at least one week before. They cannot vote by proxy.

Article 4. Non-members are not allowed to vote at the shareholders’ meeting.

Article 5. The agenda for the annual shareholders’ meeting must as a minimum contain the following items:

A. Election of chairman.

B. Election of referent.

C. Director's report.

D. The revised and approved accounting from the Board is presented to the gathering members

E. Election of board members and deputies.

F. Proposals from board members, amendments and additional submitted proposals.

G. Election of accountant.

H. Submitted proposals.

I. Any other business.

Article 6. Suggestions to be considered at the shareholders’ meeting must come the Board to hand at least 7 days before the annual shareholders’ meeting.

Article 7. Decisions are made by simple majority and show of hands. For amendment of present rules at least 2/3 of the cast votes are required. Written voting is used, when it is required by merely one participant.

§ 6. Extraordinary shareholders’ meeting

Article 1. An extraordinary shareholders’ meeting can be called, when the board finds it necessary and is to be held when at least 1/3 of the members submit a substantiated request for it. In this case the shareholders’ meeting must be held no later than four weeks after the requests are received by the chairman.

Article 2. The notice period for an extraordinary shareholders’ meeting is one week with the following agenda:

a) Election of chairman

b) Submitted proposals

c) Any other business

§ 7. The daily management of the organisation

Article 1. The daily management of the organisation is made up by the Board, which besides the chairman consists of a deputy chairman, cashier, secretary and one deputy. The Board is elected at the shareholders’ meeting at 2-year terms, so that 5 members are chosen every two years. The candidate is selected by normal vote.

Article 2. The Board manages the organisation according to the existing regulations and the decisions of the general assembly.

Article 3 No later than 14 days after election of new board members, a fundamental meeting is to be held, where the members of the board choose a chairman, deputy chairman, treasurer and a secretary. All positions of trust apply until the next shareholders’ meeting. In case of a tied vote the decision will come down to a draw.

Article 4. The Board adopts its own rule of procedure. It can establish subcommittees and working groups to perform specific tasks. Likewise the Board can establish other appropriate posts if needed.

Article 5. The chairman – and in his non-attendance, the deputy chairman – calls for and leads the board meetings.

Summons are done in written form – with a specification of agenda, when the chairman finds it necessary, or at least three members of the Board submit a request of it to the chairman. In this case the meeting is held at least 2 weeks after the request has come to the chairman's knowledge.

Article 6. The Board makes decisions by simple majority. In case of a tie, the chairman has the last word. A record is kept of all adopted decisions.

Article 7. As far as possible there will be agreed upon fixed dates for board meetings every 30 days. In need of additional meetings, this can be called for at any time.

§ 8. Economy, accounting and revision

Article 1 The financial year is the calendar year.

Article. 2. The Board is responsible for both budgetary and accounting to the general assembly.

Article 3. The accounting is led by the treasurer, who at the same time leads the register of members.

Article 4.The accounting is revised by the accountants, elected at the shareholders’ meeting.

Article 5. All members of the Board can require information about the economy and check the given information via statements of account.

Article 6. If a majority of the Board requires it, the cashier must propose an extraordinary record with 14 days notice.

Article 7. The organisation is carried by the means of donations, personal contributions and grants from the government. All received funds are paid into a bank-account or a post office account.

Article 8. The cashier can command a cash card or a regular debit card. If an amount of more than 1000 DKK is drawn from the account, the other Board members must be notified.

§ 9. Liability and provisions regulating the power to bind

Article 1. The organisation is signed for by the chairman and at least one additional Board member.

Article 2. The members of the organisation have no personal liability for the liabilities lying with the company.

§ 10. Amendments

Article 1. These regulations can only be amended with a 2/3 majority vote at a shareholders’ meeting, where the proposed amendment appears on the agenda of the meeting.

Article 2. Members shall receive written notice of regulation amendments no later than 14 days prior to the shareholders’ meeting.

Article 3. Amendments are implemented and put into effect immediately after the shareholders’ meeting in which the amendment has been voted through.

§ 11. Disbandment

Article 1. Disbandment of the organization can only take place after a 2/3 majority vote of shareholders.

Article 2. In the instance of disbandment, the organization’s assets shall be bestowed upon a legal and recognized humanitarian organization. Decisions regarding the concrete distribution of assets shall be made at the final shareholder’s meeting prior to disbandment.

§ 12. Online activities

Article 1. The organizations’ online activities consisting of, but not limited to, the organizations website and are administered by the board or by a board-selected member. The board may select multiple administrators as seen fit.

Article 2. Those responsible for the organization’s online activities are obligated to inform the board of relevant changes. A majority of the board can with immediate effect and without warning request for the removal of content.

§ 13. Website forum
Article 1. Individual posts shall be monitored by administrators and/or the board, and should administrators and/or the board find content offensive, unnecessary, provoking, demeaning, or misinforming in a way which does not foster good-natured debate, the responsible party can delete the submissions in question without warning.

Article 2. Posts can be removed without warning, should a board member or administrator find it necessary. The decision is hereafter brought to the board where a majority can overrule the decision. Repeated transgressions or violations - or a transgression of a particularly offensive nature – will result in the banning of a user.

Article 3. Posts in professional forums must promote an objective and academic debate.

§ 14. Recording of dates

Article 1. As adopted at the organization’s first shareholders meeting on the 25.4.2013 and altered latest on the ordinary/ extraordinary shareholders meeting the __.__ 2013.